September 12, 2018
Let’s face it, you have receipts stuffed in your purse or wallet, coat pocket, or desk. You can never seem to find that ONE receipt you know you put “in a safe place”. I’ve been there! My biggest fear has always been to get audited by the IRS so I’m a little OCD at keeping receipts. Which is why I’m sharing with you how to use Evernote to save receipts.
I make it a point to check my Quickbooks every single day to match my receipts with the right chart of accounts (COA). Now, before you get all excited, yes I do use a bookkeeper. But, owning a rental business doesn’t make identifying transactions all that easy. A trip to Home Depot could mean warehouse supplies or repairs and maintenance and there’s no way my bookkeeper knows the difference. So, I spend 5 minutes a day in Quickbooks checking my downloaded transactions from the bank to make sure every cent hits the right account. But my financial process isn’t what I’m here about today (that’s a whole other blog post).
I’m sharing with you a quick and easy bookkeeping hack on how to store your receipts. So, at the end of the year (ahem, month) you’re not left scrambling through a shoebox or digging around under the seat of your car only to find an old McDonalds french fry. It’s really quite simple and a great way to introduce you to one of my favorite programs, Evernote.
If you’re not already using this “can’t live without it” program, then I applaud you. This must mean you’re WAY more organized than I am and have the best note-taking system on the planet. Because I for one wouldn’t know what to do with all the thoughts, notes and napkins I have strung about my desk. Evernote is basically a 3-ring notebook but in electronic form. I have a copy on my desktop, laptop, iPad and iPhone and they’re all synced together. You can create top level “notebooks” then “notes” within each notebook. Talk about organization at its finest! You can take a screen capture, assign tags to notes and even share notes and notebooks with others. You can also keep a to-do list and voice record memos. I’ve been using it for so long, I think I’d have a heart attack if it ever went away!
Because I typically am on the go, I use Evernote on my iPhone to snap a photo of the receipt. It creates a “snapshot” within Evernote of the exact receipt which I later recycle. It’s different than taking a picture with your phone as it will only capture the selected area (the receipt). (Tip: put your receipt on a contrasting surface first.) Think of it as a document scanner on the go!
You can save and store the receipt directly in Evernote by renaming the “note” (ie: 09.12.18 Home Depot). Or you can go to Evernote on your computer and save the receipt to the cloud (ie: Google Drive). I opt for this as I prefer keeping my receipts separate from my notes but its entirely up to you (plus you have more drive storage via Google). In fact, I save ALL my receipts to my Google drive, even emailed receipts so they’re all in one place and can be easily accessed them from anywhere.
Say goodbye to a messy shoebox and hello to paper-free convenience! I only started doing this in 2018 and boy do I wish I had started sooner. I mean, really… do you know how painful it is trying to find an expense from a shoebox or a monthly expanding file? Plus, I lose receipts especially when I travel. So as soon as I sign my life away on a credit card receipt, it gets snapped into Evernote.
If you’re new to Evernote and want to give it a try, you can test out the Premium version for free by visiting this link. But I’m warning you, you’ll likely become an addict just like me!
I work with specialty and vintage rental businesses large and small, helping you build and scale your business. Can I help you? Don’t take my word for it, listen to those I’ve helped in the past:
“Lane’ Richards has helped me change my business strategies and processes and now my business runs better and smarter. My company, Beautiful Event Rentals, has grown exponentially since starting the coaching. I started wedding business coaching with Lane’ because of her expertise and very apparent love for coaching – I highly recommend her!”
Cammie P., Beautiful Event Rentals, Carrollton, TX
“Lane’ is an excellent teacher & mentor in the wedding coaching world. She’s helped me with everything from styling ideas to contracts and how to value myself as a wedding professional and business owner.“
Emily G., Renown Rentals, St. Louis, Missouri